Â鶹Æƽâ°æ

Understanding your needs before even visiting a space

Identify your needs:

The first step is to clearly define what the company really needs. The most common mistakes stem from an incorrect initial diagnosis. It is not just a question of knowing how many positions are needed, but also of understanding how the team works, what its habits are, and how it could evolve (Source: ).

Know your teams:

Look at the composition of your team. Who actually works on site every day? Some companies have teams that are only present a few days a week, while others need fixed workstations for everyone. Understanding these dynamics will help you size your space correctly.

Understanding how they work:

Beyond the number of workstations, it is important to consider how they will be used. Does your work involve a lot of meetings or videoconferences? Do you need confidentiality for certain discussions? Does your team collaborate a lot or do they work more independently? These factors will determine whether you need a nomadic subscription, open spaces, private offices, meeting rooms or concentration zones.

Consider mobility:

Consider the mobility of your employees. Accessibility is a key factor: public transportation, parking, neighborhood safety, and nearby amenities have a direct impact on the satisfaction of your teams and the ease of their commutes. A well-located space not only contributes to the comfort of your employees, but also to the efficiency of your business.

Anticipating change:

It is also essential to anticipate how your needs will evolve. Will your team grow rapidly? Do you expect to have to temporarily reduce your workforce? With flexible coworking, you can easily adjust the space available to suit your business, limiting the risks associated with traditional leases and allowing you to remain agile.

Compare coworking spaces based on essential criteria

Once you know your needs, you can compare spaces based on concrete criteria that really make a difference: location, budget, and flexibility.

The location:

Location is the most important factor in determining quality of life at work and the smooth running of your operations. A good location makes it easier for your employees to get to work, for you to receive clients, and for you to be on time for appointments. It should be easily accessible, located in a pleasant and convenient neighborhood, and ideally close to useful services.
At Â鶹Æƽâ°æ, we carefully select our locations in premium neighborhoods of major cities, where access to transportation and local services is optimal. This allows your teams to focus on their work without wasting time on complicated commutes.

The budget:

The cost of an office is not limited to the price per square meter or per workstation. It is important to look at the actual cost , taking into account the usable floor space, fit-out work, security deposit, fees, and all day-to-day services (utilities, cleaning, internet, furniture, electricity, insurance, etc.). In a typical Parisian case study we conducted, for a usable area of 120m2, the 3/6/9 lease comes to just over €400,000 per year, once rent, charges, renovation work, and ancillary costs have been added up. A serviced office costs around€250,000, but in return it remains fairly rigid and leaves little room for adjusting the number of workstations. A coworking space of equivalent quality costs around€280,000per year, including almost all services from the outset, with no heavy CAPEX or fixed security deposit. In other words, for a total cost comparable to that of an office and much lower than a 3/6/9 lease, coworking offers more services, fewer hidden costs, and much greater flexibility to adapt your space to the growth of your teams. (Source: Â鶹Æƽâ°æ: The real cost of an office for an employee / )

Flexibility of commitment:

Flexibility is key, especially for growing or changing businesses. Traditional leases can be a significant risk if your needs change rapidly. With our flexible model, you can adjust your space as needed, downsize or expand your offices, and turn your fixed costs into variable costs. This flexibility allows you to secure your finances while retaining the freedom to adapt your space at your own pace.

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Concrete examples of space selection

Every company has its own unique characteristics. Some need a large open space to encourage collaboration, while others prefer closed offices for sensitive tasks. We have worked with a wide variety of teams, from five-person startups to SMEs with dozens of employees, as well as subsidiaries of large companies. In every case, we adapt the space to their needs, combining private offices, meeting rooms, and common areas, with access to the services necessary for business to run smoothly.

This personalized approach allows each team to work in an environment that is both functional and pleasant, without compromising on comfort or practicality.

Flexibility as a strategic lever

Coworkingmay seem more expensive at first glance, but it offers many financial and operational advantages. Converting fixed costs into variable costs allows you to better manage your cash flow and adapt to fluctuations in business activity. Investments related to the layout, maintenance, and management of premises are reduced, and your teams can focus on their work rather than on day-to-day management.

We consider our flexible spaces to be a real strategic lever for businesses. They enable companies to optimize the use of resources, anticipate growth, and ensure business continuity without excessive constraints.

To provide concrete solutions to these mobility and agility challenges, Â鶹Æƽâ°æ centers offer solutions without long-term commitments:

• Private offices: The ideal compromise between peace and quiet and networking. Enjoy a dedicated workstation in a closed office, accessible 24/7 with a badge, with all services included (business address, printing, shared spaces). A stable and secure solution for all types of businesses.
• À la carte coworking: Ideal for occasional use, you can reserve a workspace in the open area by the hour (€7 excl. tax) or by the day (€18 excl. tax). This option includes Wi-Fi, access to the coworking café, and one hot drink per visit.
• The 105% Nomadic solution (€189 excl. tax/month): This offers unlimited access to the network's coworking spaces as well as 5 days of private office space per month.
• The 110% Nomad solution ($349/month): More comprehensive, it provides 10 days of private office space per month in addition to unlimited access to coworking spaces.